The 5 best email parser apps in 2022

Portrait of Neha Gunnoo
by Neha Gunnoo
6 mins read
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Having an overloaded mailbox full of emails and attachments is never fun. It takes a lot of work and time to manually go through your inbox on a daily basis.

If you are in the real estate business, you may be receiving leads from different platforms and third-party sites as well. If you are in the e-commerce industry, all your order confirmations come into your inbox. The same goes for someone who is in the food delivery sector. You may then need to extract specific information from incoming emails and send it to Google sheets, a CRM tool, or any other application.

It’s a rather standard manual data entry process but a time-consuming one, especially if your business is growing and you are receiving a lot of emails. Customer relationships are of utmost importance and no one wants to make a potential customer wait because of manual processes.

This is where an email parsing tool comes in handy!

What is an email parser?

An email parser is a software that allows you to extract text or data from emails and attachments. You can then export those parsed data to other business applications. With an email parser, you can save countless hours of manual processing, be cost-efficient and scale your business up in no time.

Why use an email parser?

Email parsing tools do so much more than just data extraction. We have summarized the top benefits of using an email parser for your business below:

  • Extract data from Outlook and Gmail easily

Most email parsers are compatible with every email provider and thus, emails received from Outlook, Gmail, or Yahoo can be extracted quickly. These include different email formats such as text emails, rich text messages, and MIME emails.

  • Adapted to different industries

No matter in which industry you are in, the email parsing software will be able to extract specific data automatically. This can be done via templates or parsing rules, depending on which email parser tool you are using.

  • No need to be tech-savvy

Email parsers are here to facilitate your manual business process. You don’t need to be in the technology field to be able to use a parsing tool. They are easy for anyone to set up and use.

  • Data can be sent to any application

The email parser can be integrated with thousands of other applications seamlessly. The parsed email data can be sent to any application of your choice automatically.

You can create an email parser from scratch or choose from one of those 5 best email parsers detailed below.

The best email parsers

infographic of best email parser app

Infographic: Best email parser apps for 2022

Parseur for email processing automation

Example of a template in Parseur

Example of a template in Parseur

Parseur is a no-code email parsing tool that extracts data from emails, PDFs, and other documents. What makes Parseur unique is that it provides unlimited template support]. That is, there is no need to create separate mailboxes for different emails. With the help of optimized algorithms, Parseur always picks up the right template whenever a new email is forwarded to the mailbox.

Parseur also provides a built-in library of specific templates for different industries such as real estate, food ordering, Google Alerts, and job search.

What does Parseur do well?

Parseur was established in 2016 and has the following top-notch features for email processing automation:

  • Supports all attachments format such as PDF, Excel, HTML, Word and RTF.
  • Point & click solution with zero parsing rules required
  • Ability to write post-processing code for advanced parsing
  • Parse email addresses, metadata, and table data automatically
  • Create your own DoorDash or Grubhub API and integrate your restaurant’s POS
  • Integrated with thousands of applications directly or through Zapier, Integromat, IFTTT, and Power automate.

And, to top it all, Parseur can process around 1 million emails per month and is well suited for big volumes of data.

Parseur is free to start with all the features available.

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Having a powerful email parsing tool can help you automate your business processes, saving you countless hours of work.

Zapier email parser for easy and quick workflows

Example of a template in Zapier email parser

Example of a template in Zapier email parser

The Zapier email parser works perfectly for those who want to dip their toes in email parsing for the first time. It is free and easy to use and set up and you can create unlimited mailboxes.

If you want to use Zapier integrations, then its email parser is great to combine with. Zapier integrates with over 2000 applications to which you can send data. All you have to do is set up your trigger and action in the “Zap”.

If you have simple processes to automate, then Zapier email parser does a great job. However, if you need to do unlimited or complex workflows, the email parser may not be your best choice. For example, you cannot do the table or attachment parsing and it limits you in terms of flexibility.

Email parser for Windows users

Example of a template in email parser

Example of a template in email parser

Email parser is a Windows standalone application and works fine for those who want to keep all their data locally. You have full privacy over the data entry automation. It can connect to any email provider so that you can forward your emails to the mailbox and, it can parse data from any documents as well. The Windows app is a yearly subscription package that starts at $79.

However, for the email parsing tool to work, you will need to set up rules, which can be quite tricky.

Mailparser for parsing rules

mailparser-automatic-parsing-rules

Parsing rules in Mailparser

Mailparser is one of the oldest and powerful email parsers that comes with advanced technical features. The email parsing tool is rule-based which means that you need to create parsing rules manually for the workflows.

The rules take time to set up especially if you do not have a technical background. But once the rules are set up, it will parse the emails and documents automatically.

Attachment parsing, metadata parsing and table parsing can all be done provided that the rules are set up correctly.

Mailparser does not provide the multi-template feature which means that each time you have to create a new mailbox for different email layouts.

Overall, Mailparser would be a little more complex for those who are not tech-savvy.

Sigparser for parsing email signatures

Example of a template in Sigparser

Example of a template in Sigparser

Sigparser is focused on extracting contact details from email signatures and it does the job perfectly! Most email signatures contain the contact information of your leads or clients and they come in different formats and styles. Manually extracting those and putting them into a CRM software is tedious. Sigparser does the job for you by identifying the name, address, phone number and updating the contact details in any CRM tool.

With its free version, it can extract contacts details from the last 90 days of 3 mailboxes.

If all that you want to do is scrape email signatures, then Sigparser is the one for you. But, if you need to parse other types of emails and documents, it may not be ideal as Sigparser is a specialized email parsing tool.

Wapping up

Every email parser application offers different features and benefits. It will depend in which industry you are in and how you want to integrate an email parsing tool in your business. However, without any doubt, using an email parser will help you save countless hours of manual work and scale up your business.