Convert PDF to Google Sheets

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convert pdf to google sheets

Sending data or information to Google Sheets is popular among businesses. The data come from different documents and sources. Usually, data is exported to Google sheets manually or using an automated tool to save time and resources.

In this integration article, you will learn about the best ways to convert PDFs to Google Sheets without any coding knowledge.

Why convert PDFs to Google Sheets?

More than 5 million businesses worldwide use G suite on a daily basis. PDF and Google Sheets are used widely – for example, an e-commerce store that needs to send information from order confirmations to Google Sheets on a daily basis to share with its team.

Building an automated workflow to Google Sheets helps to save time and money.

Challenges with extracting data from documents manually

If you have to retrieve information from a single document, then you can do it manually. But, if you have hundreds of PDF files to go through, it could be time-consuming and lead to many errors as well during the data extraction process.

Extracting text from PDF is one thing and adding them to a Google spreadsheet is another tedious manual data entry task.

If you think that extracting data from PDF files is challenging, try extracting tables manually.

Methods to convert PDF to Google Sheets

With the right PDF to Google Sheets converters, you can easily extract text and tables from documents and send the parsed data automatically to a Google spreadsheet.

Let’s take a look at the best ways to retrieve information from documents and integrate them into a Google spreadsheet.

Convert PDF to Google Sheets using Google docs

Google doc is one of the most popular and most-used tools for sharing and collaborating with other users. Google docs can recognize text in PDF documents.

  1. Upload the PDF to Google Drive
  2. Open the PDF with Google doc
  3. Copy and paste the data into a Google spreadsheet

Quite simple - isn’t it? Google docs are suitable for basic and simple text PDF files only. If you have a complex invoice with tables and several data fields, or a scanned PDF, it won’t be able to extract the data in a proper format.

Convert PDF to Google Sheets using online PDF converters

Online PDF converters such as Cloud convert, Tabula, or PDFTables work best when you don’t have specific requirements. Those online tools will extract data in one go - then, you’ll have to filter out what you need and copy-paste them onto a Google spreadsheet.

Convert PDF to Google Sheets using PDF parsers

Not only can PDF parsing tools extract data automatically, but they also integrate with Google sheets and other tools seamlessly. You can easily create an automated workflow from the moment you receive the PDF file till the data is sent to a Google spreadsheet.

Some PDF parsers require coding knowledge while others such as Parseur are perfect for those who are not tech-savvy.

Can I convert PDF to Google spreadsheets for free?

Yes - several online PDF converters are available for free. However, if you have specific requirements, then they might not work for you. Parseur has a free plan with all the features available.

PDF to Google Sheets with Parseur

As a powerful PDF parsing tool with an OCR engine, Parseur enables you to automate data extraction from PDFs easily and quickly and export to Google Sheets. With Parseur, you can save countless hours of manual data entry tasks with zero coding knowledge.

Parseur also uses Zonal OCR and Dynamic OCR to ensure that all your data is captured.

How to convert PDF to Google Sheets?

Whether you are in the food delivery industry, real estate, e-commerce, or any other industry, transferring data to Google sheets are more or less part of your process.

Let’s take the case of Jack who owns a coffee shop, where customers can order online and receive home delivery. Once a customer places his orders on the e-commerce website, a sales order is generated and sent to Jack in PDF format. Jack then manually copies and pastes the information (items list, customer’s name and contact details, delivery address) to a Google spreadsheet where he can assign deliveries to his drivers.

This whole process is not only time-consuming but mundane as well, especially if you have PDF tables and receive hundreds of orders daily!

What if this whole process could be automated?

Step 1: Create your PDF to Google sheets tool

Create your free mailbox with Parseur and select “invoices”. If you are looking to create a custom template, select “emails and documents (default)”

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Having a powerful email parsing tool can help you automate your business processes, saving you countless hours of work.
Create a free mailbox with Parseur

Create a free mailbox with Parseur

Step 2: Forward the PDF to Parseur

You can either drag and drop the document or create an auto-forwarding rule from your personal mailbox to the Parseur app.

Step 3: Create your OCR template

Parseur has a built-in library of templates for specific industries.

If you need to create a custom OCR template, just highlight the data that you need to be extracted from the PDF and create data fields for them. Compared to other email parsers, you don’t have to create custom parsing rules to be able to extract table rows or other specific data fields from PDF documents.

Here, Jack will require the below information to be able to send those to Google sheets:

  1. Invoice number
  2. Invoice date
  3. Coffee items
  4. Subtotal
  5. Grand total
  6. Discount

The parsed results will look like this:

Parsed data from PDF extraction

Parsed data from PDF extraction

From now on, every email with a PDF attachment that you forward to this mailbox will be processed automatically.

Step 4: Export PDF data to Google Sheets

There are several ways to convert PDF to Google Sheets with Parseur such as:

  1. Using Parseur default formulas
  2. Zapier integration
  3. Make integration

Using Parseur default formulas for Google Sheets

Click on “export” in your mailbox and “Sheets”

Click on Sheets in your Parseur mailbox

Click on Sheets in your Parseur mailbox

Since there were table fields in the PDF attachment, we are going to use the first formula to export the data. As you can see, we have already prepared the formula for you. All you have to do is copy-paste the formula and one row will be created for each table field.

Each ordered item from your table field will be one row in your spreadsheet.

Data sent to Google Sheets

Data sent to Google Sheets

Google Sheets integration with Zapier or Make

If you want to customize the data more as per your requirements, then you can use [Parseur native integration with Zapier or Make

And, just like that! You will have an automated workflow set up for you, with no human intervention. Jack can then assign deliveries quickly and increase productivity in his business.

Converting PDF to Google sheets is a very straightforward process with Parseur, especially when you have the right tools and automation technology. It is simple and you don’t need to be tech-savvy to use our parsing engine and, the data are exported in real-time.

Sign up today for the free plan all features available and give it a try!

For me, using Parseur means I spend less time on data entry between emails and spreadsheets. Integrating with Google Sheets is also a win for me!

Cawdor Cars

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What is Parseur?

Parseur is a powerful document processing software to extract text from emails, PDFs and documents and automate your workflow. All Parseur features.

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What is Google Sheets?

Google Sheets is the #1 online spreadsheet application. It features advanced data manipulation and collaborative features making the go-to solution for storing, analyzing and sharing tabular data in your company. More about Google Sheets.

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