Export Google Alerts to a Spreadsheet in 5 Easy Steps

Here's the easiest way to export Google Alerts and Google Scholar emails to a spreadsheet using Parseur in only five steps. You can also use this approach to export alerts to any application or database.

Your brand, your executives, your competitors, your research topic: by the end of this page every alert Google sends you is a row you can sort, filter and chart, and the monthly coverage report stops being a Friday afternoon. Setup is a forwarding rule, not an IT project, and Parseur never touches your mailbox. It only ever sees the emails you forward to it.

Key takeaways

Google Alerts has no CSV or Excel export and no public API. The data only leaves in the notification email, or in an RSS feed if you convert the alert.
An email parser reads the alert email you already receive and turns every result into a spreadsheet row.
Parseur extracts the keyword, the date, and for each result the website, the page name, the URL and an excerpt.
Twenty alerts across five brands is still one setup. Parseur is template-free: its AI engine reads each alert layout itself, so there is nothing to build per alert.
You forward alert emails to a dedicated Parseur address, so Parseur never connects to your mailbox and never sees an email you did not send it.
Rows land in Excel, CSV, Google Sheets or any of hundreds of apps through Zapier.

Google Alerts are awesome but export is a problem

Google Alerts is free, and for watching an industry, a reputation or a competitor it is hard to beat. Pick a keyword and Google does the watching for you. What Google will not do is hand the data back.

In fact, Google doesn't allow you to export alerts as CSV or XLS at all. There is exactly one exit: an email, sent whenever a new result matches your search. Fine for reading. Useless for counting mentions per month, per outlet or per competitor, which is the report your boss actually asked for.

Google search alerts don't let you download your alerts as CSV

Google sends emails, so we are going to solve that problem with an email parser. A mail parser turns email content into workable data. Point one at your alerts and every notification becomes clean rows you can download as CSV or Excel, or drop straight into Google Sheets or any other application.

What about the RSS feed route?

Google Alerts can deliver to an RSS feed instead of your inbox, and for one keyword feeding one sheet, RSS plus an automation tool is a reasonable way to do this. Most people run more than one keyword, so it is worth knowing where that route runs out.

You give up the email. An alert delivers to your inbox or to a feed, not both, so converting an alert you still want to read means choosing between the two.
Every alert needs its own feed. Its own automation too, and its own billed operations. Five brands and three executives is eight of everything.
The feed doesn't say which alert it came from. RSS carries the headline, the link, the date and an excerpt, but not the keyword. That is the column a coverage report is built on, so you hardcode it per feed and split the source site back out of the headline text yourself.
Google Scholar alerts arrive as email. Researchers tracking citations and new papers get no feed option, so the RSS route does not cover them at all.
Neither route handles a backlog. A feed only carries what is in it now. The alerts already sitting in your mailbox can be forwarded and parsed.

Parsing the email leaves your alerts exactly where they are, labels every row with the keyword that produced it, and works the same way for Google Alerts and Google Scholar Alerts.

Parseur is template-free document extraction software with ready-to-use mailboxes for both Google Alerts and Google Scholar Alerts. Its AI engine reads the alert layout on arrival, so there is nothing to configure per alert and nothing to repair the next time Google redesigns the email. Still weighing tools? Read how an AI parser actually works or our comparison of email parsers first. Otherwise, let's see it run.

Try out our powerful document processing tool for free.

Step 1: Create your Parseur account

Create a Parseur account if you don't have one yet. Parseur counts one email as one page, so do the sum before you start: twenty alerts a day is about 600 pages a month. The free tier covers 20 pages, which is enough to watch your own alerts come out as rows, and the pricing page shows the volume and the user count on each paid plan.

Step 2: Copy your Parseur mailbox address

On the next screen, Parseur hands you a dedicated mailbox address and waits for your first alert email.

Parseur awaits you to forward your first email

Click the copy-to-clipboard button to the right of the email address. That mailbox is where every alert goes from now on. Parseur never asks for your email password and never connects to your inbox, so nothing here needs IT.

Step 3: Forward your Google Alerts to your mailbox

Go to your Gmail inbox and forward one of your Google search alerts to your Parseur mailbox (paste the email address you just copied into the To field)

Forward an alert email to the address Parseur just gave you

Note: Forward from the webmail interface rather than from a phone or a desktop app such as Apple Mail. Mobile and desktop clients tend to rewrite the message and strip out the structure Parseur reads.

Not a Gmail user? A Google Alert can be delivered to any address you own, so an Outlook or Exchange mailbox works exactly the same way. Set up the Outlook forwarding rule and carry on from here.

Go back to Parseur and wait for the email to arrive. It usually takes less than ten seconds, and our AI engine processes it the moment it lands.

Your Search Alert email was processed automatically!

Click on Check result to see the extracted data.

Parseur extracts the following information from each alert email:

Keyword term
Date of the alert
Set of results containing for each alert:
- the name of the Website
- the name of the Page
- the URL
- an Excerpt of the page

Extracted text is on the right

Limitation: Parseur can only process alerts that contain one keyword. If your alerts arrive as a digest, change the digest setting: click the cog icon and uncheck the Digest box.

Step 4: Automate every alert from here on

Forward a few more alerts and watch them process on arrival. Then stop forwarding by hand: one filter rule in your email client sends every new Google Alert to your Parseur mailbox from now on, and that rule is the last thing you set up. Our guide on how to automatically forward emails to Parseur covers the rule for each client, plus the Chrome extension that clears a backlog of old alerts in one pass.

All your Alerts data is automatically extracted!

Step 5: Export your rows to Excel, Sheets or anywhere else

Every mention is now a row: date, keyword, source site, headline, URL, excerpt. Pivot on the month for volume, on the website for the outlets that actually carry you, on the keyword to line your brand up against the competitors you track. The monthly coverage report stops being a Friday afternoon and becomes a filter.

Download as Excel or CSV
Open in Google Sheet
Send to hundreds of applications and databases using our integration with Zapier. Make sure to use the New Table Processed trigger for best results

To access all export options, go to the Export section on the left-hand menu.

Example of a Google Sheet populated by Parseur Search Alert parser

One tip before you build that first report. Google Alerts reports a syndicated story once per outlet that ran it, so a single press release can land as ten rows. Deduplicate on the URL column, then count by website name to see how far the story actually travelled.

That's it! Five steps, and your alerts stop being an inbox you skim and start being a dataset you can query. Google Alerts and Google Scholar Alerts, same workflow, no typing.

Sylvestre Dupont LinkedIn

Co-Founder and CEO at Parseur

Sylvestre is the Co-Founder and CEO of Parseur, where he leads a fully distributed team spanning Asia, Europe, the US, Africa, and the Middle East. A software engineer by training, he honed his skills managing multimillion-dollar projects at a leading consulting firm before launching Parseur. Passionate about elegantly solving complex problems, Sylvestre thrives on building products that enable companies to automate and delegate tedious operational tasks to AI. When he's not steering Parseur, he's racing co-founder Sylvain to see who can visit the most countries. He's losing.

Last updated on September 8th, 2026

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Frequently Asked Questions

Common questions about extracting Google Alerts and Google Scholar emails into a spreadsheet with Parseur.

Parseur extracts the keyword term, the date of the alert, and the full set of results from each Google Alerts email. For every result it captures the website name, the page name, the URL, and an excerpt of the page, so you get structured rows ready for analysis.

Google Alerts has no public API and no built-in CSV or Excel export. The only two ways data leaves Google Alerts are the notification email and, for alerts you switch over to it, an RSS feed. An email parser like Parseur reads the notification email you already receive and turns each result into a spreadsheet row.

Parseur delivers your Google Alerts data wherever you need it: download it as Excel or CSV, open it directly in Google Sheets, or push it to hundreds of applications and databases through the Zapier integration. The rows land in the tools your team already uses.

Yes. A Google Alert can be delivered to any email address you own, including an Outlook or Exchange mailbox, so you do not need Gmail to receive alerts or to parse them. Set the alert to deliver to that address, then add a forwarding rule in Outlook that sends every Google Alerts message to your Parseur mailbox. From there the workflow is identical to Gmail.

Parseur uses a built-in AI engine that reads each alert and extracts the requested fields from any layout, with no per-format template to build. You can open any processed document to check the extracted data, and validation is an optional manual review step where you can review and correct fields before exporting.

Parseur's built-in AI extracts the fields you request from any email layout, so you are not limited to a fixed template. You can adjust the captured fields such as keyword, date, website, page, URL, and excerpt to match the data structure you want in your spreadsheet.

Google itself only saves an alert as a standing search that keeps emailing you, so the results are never stored anywhere you can sort or filter. To keep them, send the alert emails to a parser. Parseur writes each result to a row with its keyword, date, website, page, URL and excerpt, which gives you a permanent, searchable record instead of an inbox.

Parseur counts one email as one page and one page as one credit, so twenty alerts arriving daily is roughly 600 pages a month. Plans are sized by pages per month, so add up your own alert traffic and pick the tier that covers it. Check the number of users included too, because the entry-level plans are single-user.

Parseur turns Google Alerts emails into structured data you can download as Excel or CSV. You can also send the data directly to Google Sheets, or push it to hundreds of applications and databases through the Parseur Zapier integration using the New Table Processed trigger.

Yes, you can switch an alert from email delivery to an RSS feed in Google Alerts, and for a single keyword feeding a single sheet that route works. It costs you the email, it has to be set up one alert at a time, and the feed carries the headline, link, date and excerpt but not the keyword the alert was built on, so that column has to be filled in per feed. Parsing the email keeps the alerts arriving where they already arrive and labels every row with its own keyword.

Yes. Once you forward your first alert, you can set up an automated rule that forwards all new incoming Google Alerts to Parseur, and every email is processed on arrival. Parseur is a no-code tool, so this workflow needs no technical setup and no scripting.

Create a filter in your email client that matches messages from the Google Alerts sender address and forwards them to your Parseur mailbox. Gmail, Outlook and most business email clients can do this in a few clicks, and Parseur documents the setup for each of them. After that, every new alert is parsed on arrival with nothing left to do by hand.

Yes. Parseur comes with ready-made support for both Google Alerts and Google Scholar Alerts. The same forwarding and extraction workflow applies, so you can export Scholar alert emails to a spreadsheet using the same five steps.

Google Alerts reports a syndicated press release once per outlet that ran it, so one story can arrive as ten results. Parseur gives every row the URL and the website name, which is what you deduplicate on: a unique filter or a pivot on the URL column collapses the syndication, and a count by website name tells you how far the story actually travelled.

Yes, and that is the usual reason people set this up. Once every mention is a row with a date, a keyword and a source site, a pivot table gives you mentions per month, mentions per outlet, and your own brand against the competitors you track, without a media monitoring subscription. The spreadsheet is the report, and it fills itself.

Parseur never connects to your mailbox and never asks for your email password. You forward alert emails to a dedicated Parseur address, so the only messages Parseur ever sees are the ones you send it. Parseur is GDPR compliant and SOC 2 Type II compliant.