In this article, we highlight 5 main benefits of why you should use a document parser like Parseur in your everyday business.
Parseur is an intelligent document processing tool to automate data extraction from emails, PDFs, attachments, and other documents such as CSVs and MS Word.
1. Automate your business
Workflow automation gives you an unfair advantage
Automation is at the heart of successful companies. Having workflow automation software in place will reduce manual processes in your business.
With Parseur, repetitive tasks such as data entry processes will be done automatically, accurately, and with zero human errors. Your documents will be collected, processed, and data sent to your applications instantly, one after the other, with no human intervention.
2. Speed up your processing time
Improving document processing and turnaround times will make your business more competitive
Manual data entry activities are very time-consuming for any organization. And, what happens when your employees are unavailable, on sick leave, or busy attending the "Growth Hacking for your IoT for NFT Mining Startup Conference"?
Document backlog will keep piling up, leading to a stressful work environment.
What if you had Parseur to the rescue? Teach Parseur which data to extract and let the robots do the work quickly and automatically!
With Parseur, your documents will be processed in real-time, and data available to you immediately with no human involved.
3. Improve document parsing quality and reliability
Data quality is of utmost importance, always. "Garbage in, Garbage out" is an only a good motto for a successful trash pickup company
How much time do you spend on QA to ensure that data entry was done correctly? How much effort does it cost your business to fix an incorrectly captured information at the start of your workflow?
I may venture and say your answer will vary from “more than I'd like” to “OMG! Way too much, I should fire whoever did that last mistake. Oh wait, why is my name here?”
How many times did your team complain about the low added value of using their out-of-this-world skills to copy-and-paste data from your documents?
Once set up, Parseur will reliably process all your documents and transform them into structured data. What’s more, Parseur will do so very happily: Parseur bots love routine and doing the same job over and over again without ever complaining.
4. Improve your workload
"I love spending all day copying and pasting data" said no one ever
Workload increases with clients’ demands during peak activities such as Christmas time. Or, it can just be your company signing a big contract leading to a high volume of work with a new client. To deliver within deadlines, new resources will have to be allocated to those tasks. And if, after a while, as your volume goes down, you will also have to reallocate your resources or reduce your workforce.
Instead of hiring more staff, take a Parseur bot as your new employee 😉
Parseur bot will happily cope with any volume of email you throw at it. You can upgrade or downgrade your plan in a few clicks at any time. No strings attached!
5. And, most importantly, become more cost-efficient!
How about we divide your data entry spend by 30?
Did you ever estimate how much effort and money you spend on manual data entry?
Let’s run a simulation of a hypothetical use case together with the following business case:
- Manual data entry for on average 250 documents per calendar day (that's around 7,500 a month)
- For each document, your team spends on average 2 minutes to manually copy the information into your system (that includes the time to open the mailbox, sort emails, get interrupted by an angry client on the phone, solve the issue, get back to the email to process, identify information that needs to be copied, copy data and paste into the system, get interrupted for a coffee break, go for the coffee break and finally come back and check everything was ok)
- Your team costs around $38/hour/person (this is the average labor cost in the US taken as an example - this number is likely to be significantly higher if you only hire the best)
The math for your monthly spend is simple:
- Monthly Cost = 250 documents x 2 minutes x $38/h x 30 days = $9,500 per month
- Monthly Effort = 250 document x 2 minutes x 30 days = 250 hours i.e. around 31 Man Days per month
Parseur only costs $299 for the same amount of work, with plenty of room to grow as the plan includes 10,000 credits. That's 30 times less!
With Parseur, not only will you save time, but money as well. Parseur works days, nights, and weekends. And, it doesn’t even ask for a higher rate for working outside of business hours.
It doesn’t matter which industry you are in, we all have a mailbox full of documents waiting to be sorted out. Not only will your data extraction process be done automatically, but your parsed data will be sent instantly to your applications.
