Parseur integration

Google Drive OCR - Turn PDFs in Drive Into Structured Data

Parseur is an AI OCR for Google Drive. It reads every new PDF or scan in a Drive folder, extracts the fields you need, and sends them to Sheets or QuickBooks.

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Use cases

OCR every PDF that lands in a Google Drive folder

Google Drive's built-in OCR turns a scan into editable text, one file at a time. Parseur turns it into data. Parseur is an AI OCR for Google Drive that watches a folder through Zapier, reads each new PDF or scanned image, and extracts the fields you asked for as structured records. Nobody downloads, nobody retypes, and the tables survive.

Supplier invoices to accounting

Finance teams share one Drive folder for incoming invoices. Parseur extracts vendor name, invoice number, dates, totals, and line items from each PDF and Zapier creates the bill in QuickBooks or Xero. See the invoice processing guide.

Scanned batches from the office scanner

Scanners and mobile apps save straight to Drive. Parseur's Vision AI reads forms, receipts, and scanned contracts, including multi-page files and messy scans, and pulls out party names, dates, amounts, and reference numbers.

Application forms to Google Sheets

HR and operations teams collect resumes, applications, and signed forms in a shared folder. Parseur extracts candidate name, contact details, and answers, then adds a row to Google Sheets or your tracker for each file.

How it works

How the Google Drive integration works

Set it up once. Every new email is parsed and delivered on its own after that.

1. Create your Parseur mailbox

Sign up and get a dedicated email address where your documents land.

2. Forward your emails

Send emails manually or set up auto forwarding so every new one arrives on its own.

3. AI extracts the data

Parseur reads each email and pulls out the fields you need as structured data.

4. Data lands in Google Drive

Zapier picks up the parsed data and sends it to Google Drive in real time.
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What is Parseur?

Parseur is a powerful document processing software to extract text from emails, PDFs and documents and automate your workflow. All Parseur features.

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What is Google Drive?

Google Drive is a file storage service that allows you to save and back up your data, which you can access at any time. The first 15 GB of storage is free.

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What is Zapier?

Zapier is a cloud automation tool that connects apps together. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration.

Trusted for PDF extraction in production

Kompenzo, a Nordic market expansion company, extracts cost data from shipping PDFs sent by different carriers in different countries, the same job this Google Drive OCR integration automates. Rasmus Norgaard, Head of Market Expansion, went from typing figures into Excel by hand to reviewing Parseur's output, and got his evenings and weekends back.

Less manual work per analysis at Kompenzo, from 4 to 5 hours down to 15 to 20 minutes
95%
Documents processed by Parseur since 2016
100M+
Parseur rating on Capterra and GetApp
5/5
Read the full Kompenzo story →

If your team stores PDFs in Google Drive, you already have a folder full of documents that need to be processed. The manual approach is to download each file and upload it to a parsing tool, one by one. That works for a handful of files, but it doesn't hold up when invoices, contracts, or application forms land in the folder every day.

The automated version uses Zapier to watch a Google Drive folder for new files. Every time a PDF appears in that folder, Zapier sends it to Parseur automatically. Parseur extracts the structured fields you defined, and the data is ready to export or route to another app without anyone touching it.

The same approach works for OneDrive, Dropbox, Box, and any other cloud storage platform that has a Zapier "New File in Folder" trigger. You replace the Drive trigger with the relevant storage trigger and the Parseur action stays the same.

Key Takeaways

  • Zapier watches a Google Drive folder for new files and sends each one to Parseur for extraction automatically. No manual downloading or uploading required.
  • Parseur handles native PDFs, scanned documents via OCR, images, and Word files. Any file type Parseur supports can be sent from Drive via this workflow.
  • The trigger is "New File in Folder" in the Google Drive Zapier app. It fires for any new file that appears in the watched folder, including files uploaded by teammates.
  • After extraction, parsed data can be routed to Google Sheets, QuickBooks, a CRM, or any other app via Zapier or Make.
  • The same pattern works for OneDrive, Dropbox, and Box.

What you can build with this integration

Once the Drive-to-Parseur Zap is running, any new file in your watched folder triggers the full extraction and routing workflow:

  • Invoice processing: Finance teams share a Drive folder for incoming supplier invoices. Any PDF dropped into the folder is automatically sent to Parseur, which extracts vendor name, invoice number, due date, and line items, then routes the data to accounting software or a tracking spreadsheet. See the invoice processing guide.
  • Contract extraction: Legal or operations teams store incoming contracts in a Drive folder. Parseur extracts key fields like party names, dates, and values. Extracted data can be logged to a tracking sheet or trigger a review workflow.
  • CV and application processing: HR teams collect resumes and application forms in a Drive folder. Parseur extracts candidate name, contact details, and skills from each file and routes the data to a hiring tracker.
  • Scanned document batches: Physical documents scanned to a Drive folder are processed by Parseur's OCR without any extra setup. Forms, receipts, and handwritten invoices are all handled.
  • Shared team folders: Any team member can drop a file into the watched folder and it gets processed automatically, with no coordination required.

How the integration works

The flow runs in three steps:

  1. A new file appears in your watched Google Drive folder (uploaded by you, a teammate, or another tool)
  2. Zapier detects the new file and sends it to your Parseur mailbox
  3. Parseur extracts the structured fields from the document and makes the data available for export or routing

You configure the folder in Zapier and the extraction template in Parseur. After that, every new file is handled automatically.

Step-by-step: Connect Google Drive to Parseur via Zapier

Step 1: Connect Google Drive as the Zapier trigger

Sign in to your Zapier dashboard and create a new Zap. Search for the Parseur and Google Drive integration.

Google Drive and Parseur integration in Zapier
Find the Google Drive and Parseur integration in Zapier

Set Google Drive as the trigger app and choose New File in Folder as the trigger event. Connect your Google Drive account and select the folder you want to watch.

Add Google Drive as the trigger
Set Google Drive as the trigger with New File in Folder

Zapier will retrieve a sample file from the folder to confirm the connection.

Zapier retrieving the document from the Google Drive folder
Zapier pulls a sample file from your Drive folder

Step 2: Set Parseur as the action

Choose Parseur as the action app and Create Document from File as the action event. Connect your Parseur account and select the mailbox where you want files to be sent.

Choose the file and Parseur mailbox
Map the Drive file to your Parseur mailbox

Step 3: Test the Zap

Send a test to confirm the file moves from Drive to Parseur correctly.

Send a test Zap from Zapier to Parseur
Test the Zap before activating

Step 4: Turn the Zap on

Once the test passes, activate the Zap. From that point, every new file uploaded to the watched folder is sent to Parseur automatically.

Document sent and parsed automatically on Parseur
Parseur extracts the data from the file automatically

Parseur processes the document and extracts the fields from your template. For invoices, that includes vendor name, invoice number, invoice date, line items, tax, and total.

Step 5: Route the extracted data (optional)

After Parseur processes each file, you can route the extracted data to other apps. Common options include exporting to QuickBooks or another accounting tool, logging to a Google Sheets spreadsheet, or pushing to a CRM.

Parseur connects natively to Zapier, Make, and Power Automate. You can add action steps to the same Zap to send the parsed data to your destination app in the same workflow.

Saving files from Parseur back to Google Drive

This article covers the incoming direction: Drive triggers extraction in Parseur. If you need the reverse, where Parseur saves original documents to Google Drive after processing, see the Google Drive outgoing guide.

If you want to see what a PDF looks like as structured data before setting up an automated pipeline, these free converters work in the browser with no account required:

Going further

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Frequently Asked Questions

Common questions about using Parseur as an OCR for Google Drive and extracting data from PDFs automatically.

Yes. Google Drive can convert a PDF or image into editable text when you right-click the file and open it with Google Docs. It works on one file at a time, the file must be 2 MB or smaller, and tables, columns, and lists are often lost. Parseur adds what Drive's OCR lacks: it runs on every new file automatically, keeps table rows intact, and returns named fields instead of a block of text.

Yes. Parseur's Vision AI engine reads native PDFs, scanned PDFs, and images (PNG, JPG, TIFF) without any extra setup, as well as Word documents and spreadsheets. Poor scans, rotated pages, and multi-page files are handled the same way.

Parseur extracts any field visible on the document, including vendor name, invoice number, invoice date, due date, PO number, subtotal, tax, total, currency, and every line item as a table row. You choose the field names, so the output matches the columns in your accounting tool or spreadsheet.

Yes. Every processed document stays visible in your Parseur mailbox, where you can check and correct any field before or after it is exported. Teams handling invoices often route new bills as drafts and approve them in the accounting tool.

No. The Google Drive trigger only fires for files added after the Zap is activated. To process a backlog, upload the files to your Parseur mailbox directly or move them into the watched folder in batches.

Google Drive OCR produces editable text you still have to read and copy from. Parseur produces structured data: you name the fields you want, such as invoice number, total, or candidate email, and its built-in AI extracts them from every PDF or scan in the folder. Read more about how AI OCR differs from classic text recognition.

Create a Zap with Google Drive as the trigger (New File in Folder) and Parseur as the action (Create Document from File). Every new PDF added to the watched folder is sent to your Parseur mailbox, Parseur extracts the fields you defined, and the data is ready to export or route to another app. The full PDF parser setup takes a few minutes.

Yes. Add an action step to the same Zap, or a second Zap triggered by Parseur, to add a row to Google Sheets, create a bill in QuickBooks or Xero, create a CRM record, or post to Slack. Parseur also exports to Excel, CSV, and JSON, and connects to Make, Power Automate, and webhooks.

Yes. Zapier can watch any folder your Google account can access, including shared drives and folders other team members share with you. Files uploaded by teammates, scanners, or other apps all trigger the workflow.

Yes. The same workflow runs on OneDrive, Dropbox, and Box through their New File in Folder triggers, with the Parseur action unchanged. In Make, use the Watch Files in a Folder module and send the file to Parseur with an HTTP module, which suits routing different file types to different mailboxes. To save documents back to Drive after processing, see the outgoing Google Drive integration.