Export applicants from a LinkedIn job post in 5 easy steps

Portrait of Sylvestre Dupont
by Sylvestre Dupont
5 mins read

In this article, we will explain how Parseur can help automatically export applicants of a LinkedIn job post to Excel, Google Sheets or any HR application. For this to work, we will extract text from LinkedIn job application notifications received by email.

We will focus here on LinkedIn Job ads but this article is actually applicable to any Job Ad board website that sends an email when a candidate applies to a job post.

Automatically export applicants from a LinkedIn Job Post cover image

The problem with LinkedIn Job Posts

Adding a job post from your company on LinkedIn Talent Solutions is a great way to get extended visibility and attract the best candidates for a job. In fact, LinkedIn has the best and largest pool of high quality referenced professionals in the world.

However, your job post may sometimes become victim of its own success as you may receive hundreds of applications for a single post. And that's a great problem to have!

So, you would like to export all those jobs applications into your own tool. But how?

Manually tracking applicants? Bad idea.

Maybe you are currently tracking applications manually, copying and pasting applicants information into a tool like Excel.

This is not a workable solution for several reasons:

  1. Time intensive. Calculate the time spent on manually tracking candidates multiplied by the number of candidates. You may be horrified by the result.
  2. Costly. Multiply the time spent manually tracking candidates by the cost of your HR team. It may be more than you are willing to spend for such a low added value activity.
  3. Error prone. Ever had the case of missing an email or wrongly copying the data? You don't want your company to look bad and often the first contact with a company is a deciding factor for an applicant.

What if you could automate processing of LinkedIn job applications received by email for a fraction of the effort and cost you are currently spending?

Automate export of LinkedIn job applications: Parseur to the rescue

This is where Parseur can help. Parseur is an email processing service that exports information from emails and documents to any application. You can use Parseur to automatically process LinkedIn Job Applications.

Every time a candidate submits his application on your LinkedIn job post, you receive an email with a summary of the candidate profile, experience and contact information. That email contains all information you need to manage your application pipeline.

What's more, Parseur comes with a set of pre-built templates for job applications from LinkedIn and other platforms. Parseur will process your emails immediately if it knows the format already.

LinkedIn job application email sample

LinkedIn job application email sample

How to extract text from job applications with Parseur?

Step 1: Create your free Parseur account

If you don't have an account already, create a Parseur account. Parseur is free to start with for a limited number of emails sent per month.

Create my Parseur account
Free to start with. All features enabled on our Free plan!

Step 2: Create your Parseur mailbox to collect the LinkedIn job applications

Create a mailbox, enter a name and make sure to choose Job applications when prompted for the mailbox type.

Select Job applications

Select Job applications

Step 3: Forward your LinkedIn leads to your mailbox

Once your mailbox is created, Parseur gives you an email address to forward your applications to.

Send a few emails to this address.

Important: For best results, we recommend you forward your emails from your original client email (Gmail, yahoo, etc.) and not from your phone or desktop email client (Apple mail, Outlook etc.).

Even better, you should create forwarding rules to automatically send emails from your own mailbox to your Parseur mailbox. Check out this page to learn how.

Step 4: Check the parsed results automatically processed by Parseur

If Parseur recognizes the email, it will process the document automatically.

Here is an example of parsed data by Parseur with the original email:

JobRole Senior Project Manager
ApplicantName John D. Smith
ApplicantDetails PMP Certified Project Manager
ApplicantLocation Boston Area, MA, USA
CurrentPosition Senior Manager at Accenture
Manager at Accenture
Project Manager at Capgemini
Education Grenoble School of Computer Science
Recommendations 2 people
Connections 580
ApplicantEmail john.d.smith@example.com
ApplicantPhone +1 234 456 7890
Received 2019-01-24T12:14:21.340856+00:00

Now, for every email you send, Parseur will automatically extract the information you asked for!

Step 5: Export your job application data to any applications of your choice

The last step is to decide where you want to export job application data to.

You have several options:

  1. Download the data and open it in Excel
  2. Download the data as CSV and feed it to the application of your choice
  3. Automatically export your data in Google Sheet: the spreadsheet will be automatically updated every time a new job application is received
  4. Automatically export your data in real time to the HR application of your choice like Zoho Recruit, Workable or Breezy HR using our Zapier integration
  5. Export to your custom application through a webhook

Bonus: consolidate applications from different Job Ad websites

You may be posting your job applications on several websites: your own company website, LinkedIn, Indeed, Craigslist, Glassdoor, Monster, etc.

And it can quickly become a nightmare to manage applications in different platforms.

Fortunately, with Parseur, you can create a template for each of these platforms inside the same mailbox. Parseur will automatically choose the template that is the most similar to the email you send (or ask you to create a new one, if it doesn't recognize it).

With Parseur, you can easily consolidate job applications from different platforms into a single source of truth to manage all applications!

Frequently Asked Questions

What information does Parseur extract from job applications emails?

Parseur will extract all information available on the email. It varies from one platform to the other, but most of the time Parseur will be able to extract:

  • Job Post or Role name
  • Name
  • Email
  • Phone number
  • Location
  • Current title and position
  • Past title and position
  • Education

Here is an example of one of our built-in template used to extract information from LinkedIn:

LinkedIn job application template example

LinkedIn job application template example

What if one of my emails aren't recognized by Parseur?

If your job applications come from a well known platform and you have sample emails, you can contact us and ask us to add support.

If it is a small platform (for example from your own website), you can create you own template to tell Parseur what to extract from those emails.

Learn about creating and managing templates in Parseur.

Where can I learn more about Parseur?

Click on the link below to visit our home page and learn more about Parseur.

Don't hesitate to use the chat box to contact us if you have any question!

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