How to extract specific data from Outlook emails

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Extract specific data from your Outlook emails

You open your Outlook email and sigh at the thousands of emails sitting in your inbox. Among them, there are important emails that you need to sort, organize, and forward to specific people. Perhaps you need to extract some important information and export it to an Excel spreadsheet or Microsoft Flow.

Of course, you can do it manually but we all know it will take you hours to go through every email. Alternatively, you could use an email parsing tool. You need an Outlook email parser to automate the job.

Why use an email parser with Outlook?

At Parseur, we want to help you automate this manual process so that you have more time to focus on other aspects of your business. Parseur is here to increase your productivity!

Parseur is an email parser service that integrates with Outlook and any other email client. Your data extraction process will be done automatically with zero coding knowledge and human intervention. The parsed data can be downloaded, sent to thousands of applications or exported to Microsoft Flow as well.

In this article, we will show you the simple steps on how to use Parseur to easily extract data from your Outlook emails.

Step 1: Sign up for Parseur and create your mailbox

Create my Parseur account
Having a powerful email parsing tool can help you automate your business processes, saving you countless hours of work.

Once your account is created, you will be prompted to create your mailbox. You can select the option “custom emails and attachments” if you need to extract data from PDFs or other documents.

select mailbox type

Select mailbox type

Step 2: Forward your emails to your Parseur mailbox

You will receive an email address for your Parseur mailbox. Forward one of your emails to the mailbox. The email will arrive in less than 10 seconds!

We recommend that you create an auto-forwarding rule in Outlook to your Parseur mailbox so that any new email is parsed automatically without your manual intervention.

Forward your email from Outlook to the Parseur mailbox

Forward your email from Outlook to the Parseur mailbox

Step 3: Highlight the data that you want to extract

The key here is to teach Parseur what specific data you need by highlighting it and creating data fields for it. A custom template will be created for the email. Any other email that you send to this mailbox will be processed automatically.

highlight and create data fields

Highlight and create data fields

With Parseur, you can create as many parsing templates as you need. Parseur will easily recognize similar emails and they will be processed right away!

Step 4: Download or export parsed data to Microsoft Flow

With an email parser like Parseur, you can download the extracted data as Microsoft Excel, CSV, JSON.

Click on “Export” on the left of your mailbox and “Download”

click on download in your Parseur mailbox

Click on download in the export screen

parsed data in MS Excel

Extracted data in MS Excel

The parsed data can be easily sent to Microsoft Flow. With MS Flow, you can create automated workflows for Microsoft applications such as Office, SQL Server, and Azure services.

Click on “MS Flow” and create a new flow.

export data to MS Flow

Export data to MS Flow

For example, you can send your data to Microsoft Flow and:

  • Create an item in the SharePoint list from extracted data
  • Set up and trigger complex multi-step workflow automation with Microsoft applications
  • Add information to Dynamics 365

If you want to extract data from Gmail using the same process, read our guide on how Parseur can help extract specific data from Gmail

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What is Parseur?

Parseur is a powerful document processing software to extract text from emails, PDFs and documents and automate your workflow. All Parseur features.

Outlook (incoming) logo
What is Outlook?

Microsoft Outlook is Microsoft’s email client solution where you can easily organize your emails and calendar in one place. All your email accounts can be brought in one spot so that you stay on top of your inbox or meeting invites. Microsoft Outlook is part of the Microsoft Office suite and integrates with Microsoft Exchange. More about Outlook.

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What is Zapier?

Zapier is a cloud automation tool that connects apps together. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration.

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