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How to extract specific data from your Gmail

You just got an email that someone registered himself on your application. Shopify just emailed you that someone bought items from your store. Netflix just reminded you that your bill is due. Twitter is sending notifications for the week with the trendy hashtags.

At some point, our Gmail mailbox is so full of online mails that keep piling up that manually sorting out specific messages, then gathering important data from them can be time-consuming.

Instead of doing everything manually, you could use an email parsing tool to carry out the work for you, saving you countless hours while you focus on other aspects of your business.

Extract specific data from your Gmail emails

What is an email parser?

An email parser is a software program that allows automatic data extraction from incoming emails. It can be easily configured to identify specific parts in an email and transform it into structured data. Having an email parser at hand can help you save countless hours of work of manual data entry so that you can focus on other aspects of your business.

Let’s say you receive tons of leads information from your contact form on your landing page, which goes straight to your Gmail. Maybe you need to extract those contact details and put them in a spreadsheet or in your CRM. Now, you can do that manually or use an email parser which can easily extract that data for you. The key is to teach your parsing tool on how to identify the keywords and patterns of your electronic messages.

We will show you step-by-step how you can use Parseur to easily and automatically extract specific data from your Gmail.

Step 1: Create your free Parseur account

If you haven’t set up your a Parseur account yet, click on the button below to create a free account:

Create my Parseur account
Free to start with. All features enabled on our Free plan!

Then follow on-screen instructions or read our introduction tutorial.

Parseur awaits your first email

Parseur awaits your first email

Step 2: Forward select Gmail emails to Parseur

This is the first email that needs to be parsed from your email app.

Gmail email sample to be processed by Parseur

Gmail email sample to be processed by Parseur

Copy the email address given to you by Parseur and forward the email sample you want to extract data from to it.

Step 3: Teach Parseur which data needs to be extracted

After a few seconds your email will appear in Parseur. Now it is time to create your first template.

A template tells Parseur what data you need to extract from a specific email layout. With Parseur, you can create many templates with multiple layouts. Parseur also provides you with hundreds of ready-made templates for food ordering and delivery, real estate, job application, and google alerts among others.

Hop on your teacher’s hat and tell Parseur which text you want to extract as demonstrated in the video tutorial below:

Create fields for every data (name, date, email address, phone number, etc) that you want to capture. Your data extraction template will be created with parsing rules within Parseur. Once your first email is parsed, every email that you will send from your Gmail will be extracted automatically within seconds.

Parseur is now ready to extract the same data from similar documents!

Step 4: Automate forwarding of your Gmail emails to Parseur

For more automation goodness, setup automatic forwarding of your email in Gmail to Parseur. This way, any new email received in your Gmail will be automatically sent to Parseur and processed!

Step 5: Send extracted data to your favorite app

Now you can send your data any where you want. Parseur gives you several ways to export your data:

Zapier is your top choice if you don't know where to start. Zapier is a cloud automation tool that allows you to send data between Parseur and thousands of applications instantly with triggers and actions.

Parseur logo What is Parseur?

Parseur is a powerful email parser software to automatically extract text from emails, attachments and documents and automate your workflow. See Parseur features.

Gmail (incoming) logo What is Gmail?

One of the most popular webmail, Gmail is a free service offered by Google which can be accessed anywhere. Gmail provides its individual users with several gigabytes of e-mail data, which makes it so unique. More about Gmail.

Zapier logo What is Zapier?

Zapier is a cloud automation tool that connects apps together. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration.