How to extract specific data from your Gmail

What is an email parser?

An email parser is a software program that allows automatic data extraction from incoming emails. It can be easily configured to identify specific parts in an email and transform it into structured data. Having an email parser at hand can help you save countless hours of work of manual data entry so that you can focus on other aspects of your business.

Let’s say you receive tons of leads information from your contact form on your landing page, which goes straight to your Gmail. Maybe you need to extract those contact details and put them in a spreadsheet or in your CRM. Now, you can do that manually or use an email parser which can easily extract that data for you. The key is to teach your parsing tool on how to identify the keywords and patterns of your electronic messages.

We will show you step-by-step how you can use Parseur to easily and automatically extract specific data from your Gmail.

Step 1: Create your free Parseur account

If you haven’t set up your a Parseur account yet, click on the button below to create a free account:

Then follow on-screen instructions or read our introduction tutorial.

Parseur awaits your first email

Step 2: Forward select Gmail emails to Parseur

This is the first email that needs to be parsed from your email app.

Gmail email sample to be processed by Parseur

Copy the email address given to you by Parseur and forward the email sample you want to extract data from to it.

Step 3: Teach Parseur which data needs to be extracted

After a few seconds your email will appear in Parseur. Now it is time to create your first template.

A template tells Parseur what data you need to extract from a specific email layout. With Parseur, you can create many templates with multiple layouts. Parseur also provides you with hundreds of ready-made templates for food ordering and delivery, real estate, job application, and google alerts among others.

Hop on your teacher’s hat and tell Parseur which text you want to extract as demonstrated in the video tutorial below:

Create fields for every data (name, date, email address, phone number, etc) that you want to capture. Your data extraction template will be created with parsing rules within Parseur. Once your first email is parsed, every email that you will send from your Gmail will be extracted automatically within seconds.

Parseur is now ready to extract the same data from similar documents!

Step 4: Automate forwarding of your Gmail emails to Parseur

For more automation goodness, setup automatic forwarding of your email in Gmail to Parseur. This way, any new email received in your Gmail will be automatically sent to Parseur and processed!

Step 5: Send extracted data to your favorite app

Now you can send your data any where you want. Parseur gives you several ways to export your data:

• Download it as Excel, CSV or JSON
• Send it to Google Sheets
• Send it in real time to thousands of application via Zapier, Make or Microsoft Flow

Zapier is your top choice if you don't know where to start. Zapier is a cloud automation tool that allows you to send data between Parseur and thousands of applications instantly with triggers and actions.

Popular ways of integrating Gmail with Parseur

Create your Zapier account and check out those popular ways in which the integration of Gmail and Parseur works:

• Automatically forward specific emails from Gmail to Parseur
• Sent personalized email from the extracted data using your Gmail account (for example, a thank you email to your subscribers)
• Send data to Trello, Slack or Airtable

This is just the tip of the iceberg with what you can do with Parseur and Gmail. There is so much more that this leading parsing platform can help you with extracting real-time data... possibilities for no code data extraction are endless!