RPA and data extraction from emails and documents

Portrait of Neha Gunnoo
by Neha Gunnoo
3 mins read

From a recent report published in Gartner, the robotic process automation (RPA) software has grown up to 62.9% (2019) in the market and is one of the fastest-growing segments in the technology market. The adoption of RPA has increased significantly by both big companies and small-medium enterprises.


What is Robotic Process Automation?

RPA, also known as software robots, is a form of business automation tool which handles repetitive and manual tasks. It is designed to automate manual work such as paper-filing or copy-pasting so that people can focus their time and energy on high-value tasks. The end goal is to automate business processes.

Benefits of using RPA

Having an automation software can help you scale your business in no time, no matter in which industry or field you’re in. The good thing is that you don’t have to be technology savvy or employ tech people in order to understand how RPA works.

How can RPA help with data extraction?

An RPA software for data extraction is cost-effective and simple to implement. All you need to do is to build an automation workflow to extract information. One of the amazing abilities of robots is how they can effectively convert any digital text format into other data formats which can be easily edited. Basically, you need to teach and instruct the robots what they need to do, based on predetermined criteria. Integrating robotic process automation in your company will ensure high efficiency in terms of data extraction workflows. It automates tedious and manual tasks

Let’s say you have to extract specific data from an order confirmation or a sales order. Doing it manually can be time-consuming and human errors can be seen, especially if you receive hundreds of emails, with or without attachments on a daily basis. With RPA, tasks are completed more quickly, effectively, and thus, saving countless hours.

It reduces the costs in business

With RPA, you can easily absorb peaks of activity. For example, during busy periods such as Christmas, there is an increase in tasks that need to be delivered quickly for customer satisfaction. Instead of hiring more staff to complete those, an RPA software could do the work for you.

It allows you to focus on higher value-added tasks

Manual data entry extraction is a mundane task that can result in a turnover for those positions. With RPA by your side, your employees can focus on other aspects of your business, such as building and maintaining long-lasting relationships with customers

Increased Reactivity

The extracted data can also be exported to any applications of your choice using other RPA tools such as Zapier in real-time, with zero human intervention.

Integrating robotic process automation in your company will ensure high efficiency in terms of data extraction workflows.

Parseur and RPA

Parseur is a powerful data parsing tool that automates text extraction from emails and other documents such as PDFs. The parsed data can then be downloaded or exported to any application of your choice using Zapier, Microsoft Flow, Webhooks, and Getswift.

Parseur is a robotic process automation tool in itself that allows you to set up an automated data extraction pipeline. It guarantees reliable and accurate results. Having a data extraction tool at hand will help you scale your business as well.

You don’t have to be well-versed with technology in order to implement an automation tool within your organization. With zero coding experience, you can use Parseur to extract thousands of documents in only 60 seconds!

Example of a template from Grubhub order emails

Example of a template from Grubhub

Another proven example of RPA and Parseur is the case where Anne is selling goods on Amazon. At some point, her mailbox is full of orders from customers. She has to manually extract specific information from those emails. Through Parseur, she can automate the whole process of the table parsing and export those parsed data to a tracking spreadsheet. Using RPA for data extraction will ensure error-free results for your business.

Create column fields in amazon order email

Table parsing: Creating column fields in Amazon

This is the superpower of RPA!

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