How does Parseur export email data to Smartsheet?

Parseur receives your emails at a dedicated mailbox address, its built-in AI extracts the fields you defined, and a Zapier connection adds a Smartsheet row with each field mapped to a column, in real time as each email arrives.

How is this different from Smartsheet's own email-to-sheet address?

Smartsheet's email address adds the message itself to a sheet, leaving you to read it and fill the columns. Parseur extracts the individual values first, so the row arrives with its dates, amounts, and text columns already populated and usable in formulas and reports.

Do I need to write code to connect Parseur to Smartsheet?

No. Parseur connects to Smartsheet through Zapier without any code. You forward your emails to your Parseur mailbox, pick the fields to extract, and map them to Smartsheet columns in Zapier. Most setups take a few minutes.

Can Parseur add one Smartsheet row per line item?

Yes. Parseur extracts repeating table rows such as order or invoice line items and passes each one separately, so a five-line order becomes five Smartsheet rows instead of a single row with everything crammed in.

Can Parseur extract data from PDF attachments into Smartsheet?

Yes. Parseur reads PDF and scanned attachments alongside the email body, so an invoice or delivery note sent as a file becomes a Smartsheet row with its values extracted.

Can Parseur handle emails from different senders with different layouts?

Yes. Parseur's built-in AI extracts the fields you request from any email layout, so notifications from several suppliers or systems can feed the same sheet with consistent columns.

Can I send emails to different sheets?

Yes. Use a separate Parseur mailbox per sheet, or add a condition in Zapier that routes on an extracted field so different kinds of email land in different sheets.

What happens if an email arrives with a field missing?

Parseur extracts what is present and leaves the rest empty, and the full parsed document stays visible in your Parseur mailbox where you can review and correct it before or after it syncs.

Parseur integration

Export Email Data to Smartsheet - One Row Per Email

Parseur extracts the fields you need from incoming emails with AI and adds a Smartsheet row through Zapier, with every column filled in as each email arrives.

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Smartsheet

Use cases

Fill your Smartsheet from the emails you already get

Smartsheet runs the plan. Parseur keeps its data honest. Parseur reads each incoming email, extracts the values you named, and adds the Smartsheet row through Zapier with every column populated. Smartsheet can accept an email into a sheet on its own. It cannot tell which number was the total.

Leads and requests: Parseur pulls contact details and the request out of enquiry emails, so your intake sheet fills itself and nobody transcribes a phone number twice.
Orders with line items: Parseur splits repeating rows such as order lines into separate records, so a multi-item order becomes several Smartsheet rows rather than one crowded cell.
Project and delivery updates: Parseur reads the status and confirmation emails your suppliers and contractors send, keeping the project sheet current without anyone chasing an inbox.

How it works

How the Smartsheet integration works

Set it up once. Every new email is parsed and delivered on its own after that.

1. Create your Parseur mailbox: Sign up and get a dedicated email address where your documents land.
2. Forward your emails: Send emails manually or set up auto forwarding so every new one arrives on its own.
3. AI extracts the data: Parseur reads each email and pulls out the fields you need as structured data.
4. Data lands in Smartsheet: Zapier picks up the parsed data and sends it to Smartsheet in real time.

What is Parseur?

Parseur is a powerful document processing software to extract text from emails, PDFs and documents and automate your workflow. All Parseur features.

What is Smartsheet?

Smartsheet, an online work execution platform, enables project management & task collaboration. It features an easy to use interface, file sharing, gantt charts, kanban view and work automation.

What is Zapier?

Zapier is a cloud automation tool that connects apps together. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration.

Trusted for spreadsheet reporting in production

Kompenzo analyses shipping and customs costs for Nordic market expansion. Rasmus Norgaard used to spend four to five hours per cycle opening carrier documents and typing cost data into spreadsheets by hand. With Parseur extracting the fields automatically, the same analysis takes 15 to 20 minutes of setup and review.

Less manual work per analysis cycle at Kompenzo: 95%
Documents processed by Parseur since 2016: 100M+
Parseur rating on Capterra and GetApp: 5/5

Read the full Kompenzo story →

Extract text from emails and send to Smartsheet using Parseur

Originally an advanced spreadsheet application, Smartsheet has evolved into a complete project management and collaboration solution allowing you to manipulate and visualize your data in many ways. Smartsheet can be a great companion to put some sanity in your mailbox and get rid of manually tracking all those recurrent email notifications for your project.

This is where Parseur comes in. Parseur is a popular email parsing platform that can extract text automatically from any of your mails.

For example, some of our customers are combining Smartsheet and Parseur to:

track job applications candidates
consolidate schedules and time sheets
manage their E-Commerce orders

Using Parseur together with Smartsheet, you can extract text from emails and send it to your sheet as a perfectly formatted row. Whenever an email comes in with business data, Parseur can extract the data and add it to Smartsheet in real time. You can stop manually copying and pasting emails into spreadsheets, saving you time and effort!

How this Email to Smartsheet integration works

A new email notification is received in your Parseur mailbox
Parseur extracts the relevant information and sends the data to Zapier
Zapier adds the data to your Smartsheet sheet

What you will need

To use this integration you will need:

A Parseur account with a configured mailbox
A Smartsheet account
A Zapier account with a Zap between Parseur and Smartsheet set up

Going further

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document data extraction?

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Frequently Asked Questions

Common questions about exporting email data to Smartsheet with Parseur.

: Parseur receives your emails at a dedicated mailbox address, its built-in AI extracts the fields you defined, and a Zapier connection adds a Smartsheet row with each field mapped to a column, in real time as each email arrives.
: No. Parseur connects to Smartsheet through Zapier without any code. You forward your emails to your Parseur mailbox, pick the fields to extract, and map them to Smartsheet columns in Zapier. Most setups take a few minutes.
: Yes. Parseur reads PDF and scanned attachments alongside the email body, so an invoice or delivery note sent as a file becomes a Smartsheet row with its values extracted.
: Yes. Use a separate Parseur mailbox per sheet, or add a condition in Zapier that routes on an extracted field so different kinds of email land in different sheets.
: Smartsheet's email address adds the message itself to a sheet, leaving you to read it and fill the columns. Parseur extracts the individual values first, so the row arrives with its dates, amounts, and text columns already populated and usable in formulas and reports.
: Yes. Parseur extracts repeating table rows such as order or invoice line items and passes each one separately, so a five-line order becomes five Smartsheet rows instead of a single row with everything crammed in.
: Yes. Parseur's built-in AI extracts the fields you request from any email layout, so notifications from several suppliers or systems can feed the same sheet with consistent columns.
: Parseur extracts what is present and leaves the rest empty, and the full parsed document stays visible in your Parseur mailbox where you can review and correct it before or after it syncs.