How do I send an automatic email reply that uses data from the incoming email?

Forward the email to your Parseur mailbox, let Parseur's built-in AI extract the fields you name, and connect a Zapier step that sends an email using those fields. The reply can quote the sender's name, order number, booking dates, or any other value found in the original message. The whole flow runs in real time with no code.

What is the difference between this and an out-of-office auto reply?

An out-of-office reply sends the same text to everyone, while this integration writes each reply from the content of the email it answers. Parseur turns the incoming email into structured fields, so the outgoing message can say "Thanks for order 4821" instead of "Thanks for your email". You also choose which emails trigger a reply instead of answering all of them.

Which email fields can Parseur extract for the reply?

Parseur extracts any value visible in the email body or its attachments, such as sender name, email address, order number, product list, amounts, dates, and free-text messages. You name the fields once and Parseur's AI finds them in every new email, whatever layout the sender uses. Each field becomes a variable you drop into the Zapier email template.

Do I need to write code or build a template for each sender?

No. Parseur's AI reads the fields you asked for from any email layout, so a Shopify notification and a contact form email can feed the same reply flow. The Zapier side is a ready-made template where you map Parseur fields to the recipient, subject, and body of the outgoing email.

Who does the reply appear to come from?

Email by Zapier sends the message from a Zapier address, which suits internal notifications and quick acknowledgements. For customer-facing replies from your own domain, swap the last step for the Gmail or Outlook send action in Zapier. Parseur's extraction stays the same either way.

How do I make sure only certain emails get a reply?

Add a Zapier filter step between Parseur and the email action, or create a dedicated Parseur mailbox that only receives the emails you want answered. Both approaches keep internal emails, newsletters, and other automatic messages from triggering a reply, which also prevents reply loops between two automated inboxes.

Can the same flow email someone other than the original sender?

Yes. The recipient is just another field you set in the Zapier email step, so a booking email can notify your cleaning crew, a purchase order can alert your warehouse, and a lead form can ping the sales rep who owns that region. Parseur can also send email notifications to Slack if a chat message fits better than an email.

Is there a record of every reply that was sent?

Yes. Every email Parseur processes stays in your Parseur mailbox with its extracted fields, and Zapier keeps a task history of each email it sent. You can add a Google Sheets or Airtable step to the same Zap to log every reply with its data.

Can Parseur send the reply email itself without Zapier?

Parseur focuses on extraction and delivers the data to your tools through Zapier, Make, Power Automate, native integrations, or webhooks. The email itself is sent by one of those tools. See Parseur and Zapier for the automation platform this page uses.

Parseur integration

Automatic Email Reply - Built From Data in the Incoming Email

Parseur extracts names, order numbers, and any other field from incoming emails and hands them to Zapier, which sends an automatic email reply in real time.

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Use cases

Send automated emails that know who they are talking to

An out-of-office message tells everyone the same thing. Your customers deserve better. Parseur reads each incoming email, pulls out the fields that matter, and sends them to Zapier so your automatic email reply greets the sender by name and quotes their own order number, booking date, or request. Set it up once, then let the thank-you emails write themselves.

Order confirmations to thank-you emails: Parseur extracts the customer name, order number, items, and total from the order notification your shop sends you. Zapier sends the buyer a thank-you email with a recap of what they ordered, seconds after checkout.
Contact requests to acknowledgements: Parseur captures the sender, subject, and message from website contact form and quote request notifications. Zapier replies with a personalized acknowledgement that names the request and tells the sender what happens next.
Bookings to team notifications: Parseur pulls guest name, dates, and property from reservation emails sent by booking platforms. Zapier emails the cleaning crew or the on-call manager with only the details they need, no login to any dashboard required.

How it works

How the Email integration works

Set it up once. Every new email is parsed and delivered on its own after that.

1. Create your Parseur mailbox: Sign up and get a dedicated email address where your documents land.
2. Forward your emails: Send emails manually or set up auto forwarding so every new one arrives on its own.
3. AI extracts the data: Parseur reads each email and pulls out the fields you need as structured data.
4. Data lands in Email: Zapier picks up the parsed data and sends it to Email in real time.

What is Parseur?

Parseur is a powerful document processing software to extract text from emails, PDFs and documents and automate your workflow. All Parseur features.

What is Email?

This integration uses the Email by Zapier feature that lets you send emails with your Zapier account.

What is Zapier?

Zapier is a cloud automation tool that connects apps together. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration.

Trusted for email notifications in production

BuildYourBnB, a short-term rental business hosting over 10,000 guests per year, forwards booking and guest feedback emails from Airbnb, VRBO, and Booking.com to Parseur and uses Zapier to turn them into real-time team notifications, the same setup this integration uses. Founder Boris Mordkovich replaced hours of logging into dashboards with a flow that runs on its own.

Guests hosted per year on Parseur-powered workflows: 10,000+
Documents processed by Parseur since 2016: 100M+
Parseur rating on Capterra and GetApp: 5/5

Read the full BuildYourBnB story →

Automate your business by sending custom replies to specific incoming mails

At Parseur, many of our customers want to send a custom reply mail for some specific emails they receive. They don't want the email sent to be a generic one. It should contain information extracted from the incoming email.

There are many of such use cases. The most common we've seen are:

sending a "thank you" email after completing an online purchase including a recap of the order
confirming the subscription to a newsletter by greeting the user by name
sending the link to a free e-book or white paper after subscribing to a website
acknowledging the reception of a contact request

Using Parseur, you can extract text from any email and use it to send a fully customized reply. Stop manually sending thank you emails. Instead, automate your workflow and free up some time to work on growing your business!

How this incoming Email to custom Email integration works

A new email is received in your Parseur mailbox
Parseur extracts the relevant information and sends the data to Zapier
Zapier formats the reply message and send it to the user via email

What you will need

To use this integration you will need:

A Parseur account with a configured mailbox
A Zapier account

Going further

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Automates data entry from any document

Scales from point-and-click to API

Frequently Asked Questions

Common questions about sending an automatic email reply or notification from the data Parseur extracts.

: Forward the email to your Parseur mailbox, let Parseur's built-in AI extract the fields you name, and connect a Zapier step that sends an email using those fields. The reply can quote the sender's name, order number, booking dates, or any other value found in the original message. The whole flow runs in real time with no code.
: Parseur extracts any value visible in the email body or its attachments, such as sender name, email address, order number, product list, amounts, dates, and free-text messages. You name the fields once and Parseur's AI finds them in every new email, whatever layout the sender uses. Each field becomes a variable you drop into the Zapier email template.
: Email by Zapier sends the message from a Zapier address, which suits internal notifications and quick acknowledgements. For customer-facing replies from your own domain, swap the last step for the Gmail or Outlook send action in Zapier. Parseur's extraction stays the same either way.
: Yes. The recipient is just another field you set in the Zapier email step, so a booking email can notify your cleaning crew, a purchase order can alert your warehouse, and a lead form can ping the sales rep who owns that region. Parseur can also send email notifications to Slack if a chat message fits better than an email.
: Parseur focuses on extraction and delivers the data to your tools through Zapier, Make, Power Automate, native integrations, or webhooks. The email itself is sent by one of those tools. See Parseur and Zapier for the automation platform this page uses.
: An out-of-office reply sends the same text to everyone, while this integration writes each reply from the content of the email it answers. Parseur turns the incoming email into structured fields, so the outgoing message can say "Thanks for order 4821" instead of "Thanks for your email". You also choose which emails trigger a reply instead of answering all of them.
: No. Parseur's AI reads the fields you asked for from any email layout, so a Shopify notification and a contact form email can feed the same reply flow. The Zapier side is a ready-made template where you map Parseur fields to the recipient, subject, and body of the outgoing email.
: Add a Zapier filter step between Parseur and the email action, or create a dedicated Parseur mailbox that only receives the emails you want answered. Both approaches keep internal emails, newsletters, and other automatic messages from triggering a reply, which also prevents reply loops between two automated inboxes.
: Yes. Every email Parseur processes stays in your Parseur mailbox with its extracted fields, and Zapier keeps a task history of each email it sent. You can add a Google Sheets or Airtable step to the same Zap to log every reply with its data.