Using Parseur, you can very easily extract text from email attachments. Parseur can parse attached files, extract custom data for you to download or send to any app relevant to your business. All of that in a few clicks. Let’s see how that works!
- How to extract data from email attachments?
- What document formats are supported?
- Can Parseur extract text from PDF attachments?
- What about parsing CSV attachments?
- How to disable attachment parsing?
How to extract text from email attachments?
To extract text from email attachments, you need an email parser, like Parseur. Parseur has unique features such as point & click setup and can parse multi layout documents. In this section we’ll see how you can use Parseur to extract information from any type of email attachment files in 4 easy steps.
Step 1: Create a Parseur mailbox
Parseur is free to use for a reasonably low amount of documents to process. If you don’t have one already, let’s go ahead and create an account by clicking on the button below:
After registration, Parseur asks you to create your first mailbox.
Enter a name for your mailbox and click Next.
Step 2: forward emails including attached files to Parseur
Let’s say we have many documents using the same template and we want to extract some information from the cover.
Now is time to send your emails including attachments to Parseur. Parseur created an email address for your mailbox.
Forward your emails to that email address. If you have several documents files locally on your computer, you can attach them all to a single email.
Then, wait for Parseur to receive your documents. It usually just takes a few seconds (up to a minute if you have many documents attached to a single email). Once received, Parseur will let you know that it received your email.
Step 3: Create a template for your attached file
By default Parser will offer you to extract data from the first document it received, which is the email.
Go to the Documents section to see all your documents. All attached documents supported by Parseur will appear in the document queue (see next section of this article for the list of supported formats).
Click on the Plus icon from the action column to create a new template. Create fields and select the data you want to extract. Refer to this article for more information about creating template: Getting started: How to convert emails to Excel
After saving the template your attachment document will be parsed and you’ll have your text extracted from the attachment.
Now, send a second email with the same type of documents attached and Parseur will process it using the template you created previously.
Step 3 bis (optional): create a template to skip email documents
If you don’t need any data from the email body, you can also create a template to automatically skip those emails. Refer to the following article for more information: How to prevent some documents from being parsed.
Step 4: send your data where it belongs
Now you can use the text extracted from your attached files the way you want:
- Download as Excel file, CSV or JSON
- Open in Google Sheets
- Send to hundreds of application through our integration with Zapier.
Go to the Export section of your mailbox to see available options.
What document formats are supported?
Parseur can extract text from most attachments, as long as they are in some some of text format.
Here is the list of supported document formats that you can extract text from:
|docm||Microsoft Office Open XML with Macros Enabled|
|docx||Microsoft Office Open XML|
|lwp||Lotus Word Pro|
|md||Markdown Documentation File|
|odt||ODF Text Document|
|pages.zip||Zipped Pages Document|
|rtf||Rich Text Format|
|tex||LaTeX Source Document|
|wps||Microsoft Works Document|
|zabw||Compressed AbiWord Document|
Can Parseur extract text from PDF attachments? beta!
Yes! Parseur supports extracting text from PDF documents. This feature is currently in beta and you mileage may vary.
We plan to improve our PDF parsing capabilities in the near future.
Let us know if you are interesting in parsing PDF files. We prioritize feature development according to user interest. The more people are interested the likelier we’ll be working on that feature soon!
What about parsing CSV attachments?
Parseur can automatically combine CSV files sent by email without even creating a template. All you have to do is sending your CSVs as email attachments to Parseur.
Refer to the following article for more information: How to combine CSV files automatically
How to disable attachment parsing?
By default, when you create a new mailbox, Parseur will also try to parse every email attachments.
If you would like to disable attachment parsing, go to your mailbox settings and uncheck the attachment parsing box.