In this tutorial, we will describe how to send email data extracted by Parseur to any app or database using Zapier. Thanks to Parseur integration with Zapier, you can send any parsed email data to almost any app or database. All of this in real time!
Sounds like something that would save you hours of manual work? Would you like to know more?
Let’s get started then!
Step 1: Create your Parseur mailbox
If you haven’t done so yet, the first step is to create your Parseur account here. It’s free!
Once you have an account, create your mailbox. We have written an extensive step by step article on how to setup a mailbox. In case this is your first time using Parseur, we recommend you to go read it.
Once completed, you will have a working and automated mail parser.
Step 2: Create your first Zap and connect your Parseur account to Zapier
Now we are going to be using Zapier as the middleware that will collect data from Parseur and send it to the application of your choice. So, first is to connect Zapier and Parseur together so that Parseur knows where to send data to.
The first place to look for is our Zap Templates. Zap Templates are pre made zaps between Parseur and other applications.
If you don’t find what you’re looking for from the list above. in Parseur, go on the “Export” menu section of your parser and click on the Zapier link to setup your Zap (alternatively, follow this link).
It will bring you to the Zapier page for Parseur.
Go ahead and sign up (or login if you already hava a Zapier account).
Zapier will then ask you to create your first Zap. A Zap is a sort of recipe that tells Zapier what to do:
- where to get the data from: they call these Triggers, for example, getting data when a parser has processed a document is a Trigger
- where to send it to: they call these Actions, for example, creating a new card in a Trello list is an Action.
Click on “Create this Zap”.
You will now choose which type of Trigger you want to use. 99% of the time you will want to choose the “New Processed Document (REST Hook)” that will be triggered every time a new email has been successfully processed (click “show less common options” if you’re looking for another type of trigger).
Click “Save + Continue”
Then on the next page click “Connect new Account”. A new window will open and ask for your Parseur credentials.
Pro Tip! if nothing happens when you click “Connect new Account”, make sure you don’t have a pop up blocker preventing the new window to open.
Enter your Parseur email and password and then click “Yes, Continue”.
If successful, it will now show your Parseur account:
Click “Save + Continue”.
You will now have to configure the Trigger by telling Zapier which parser should send data.
Step 3: Configure your Zapier Trigger
Then choose your parser from the drop down list and click “Continue”.
After that, Zapier will need to test and setup the link between Zapier and the parser you chose.
Click “Connect & Continue”.
If everything went good you will get the following screen.
Pro Tip! Click on view your document to check the test data that Zapier downloaded.
You will now have to configure the Action by telling Zapier what to do with the parsed data received from your parser when a new email is processed.
Step 4: Configure your Zapier Action
This step will of course depends on which application you want to send the parsed email data to.
But general steps remain the same.
Look for your app either in the “Popular Apps” section or by typing its name in the search box.
In this example, we will assume we want to update a Trello List and create a card every time an email is processed.
Next you will have to choose which Action you want your app to perform (in a similar way that we chose which Trigger we needed in the previous step). After which, Zapier will ask you to connect to the app with your credentials.
The most important step: you will now have to map fields of your parser to fields of your connected app.
Here is an example for an integration with Trello:
Pro Tip #1! Mapping doesn’t have to be one-to-one. Like shown in the Description field of the screen capture above, you can map several Parseur Fields to a single field to your connected app. You can also add text.
Pro Tip #2! If you are connecting your parser to Google Sheets and get “#ERROR” in your spreadsheet, it can be because Google Sheets tries to convert your field into a formula (this can happen if your field is a phone number that starts with “+1 ….” for instance).
To fix this, surround you field with
="YourField" as shown below
Step 5: Start using Zapier integration!
Finally, once the mapping is done, Zapier will perform a test to make sure everything is like you wanted it.
- Only once, Zapier will send to your connected app all emails that have already been parsed.
- Then, every time a new email is processed, it will send the data in real time to your app using Zapier
If everything looks good, you’re all set and ready to start using Zapier!